Bluedot

Bluedot organizes information through workspaces. Each workspace is a shared repository for recordings, and every Bluedot user must belong to at least one workspace. A user can be part of multiple workspaces, each with its own billing portal and set of roles.

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Bluedot supports three distinct roles within a workspace:

- Has access to workspace settings, billing, and all collections shared within the workspace.
- Important: Owners do not automatically have access to other users’ private recordings—they can only access recordings they own.

- Shares the same rights as Owners regarding workspace settings, billing, and managing collections that are shared with the whole workspace.
- Can restrict specific actions such as downloading recordings, inviting new members, and sharing videos externally.
- Important: Like Owners, Admins do not have default access to private recordings owned by other users. (Note: In an Enterprise plan, Admins may request access to private recordings, but this is not automatic.)

- Can record and view meetings.
- Their permissions are limited compared to Owners and Admins, and they primarily interact with recordings and collections as assigned.

- Owner
 - Has access to workspace settings, billing, and all collections shared within the workspace.
 - Important: Owners do not automatically have access to other users’ private recordings—they can only access recordings they own.
- Admin
 - Shares the same rights as Owners regarding workspace settings, billing, and managing collections that are shared with the whole workspace.
 - Can restrict specific actions such as downloading recordings, inviting new members, and sharing videos externally.
 - Important: Like Owners, Admins do not have default access to private recordings owned by other users. (Note: In an Enterprise plan, Admins may request access to private recordings, but this is not automatic.)
- Member
 - Can record and view meetings.
 - Their permissions are limited compared to Owners and Admins, and they primarily interact with recordings and collections as assigned.

- Strict Access: Private recordings are exclusively available to the owner of the recording. No one else—even Owners and Admins—is granted access to another user’s private recordings by default.
- Enterprise Exception: Only Admins on an Enterprise plan have the ability to request access to private recordings, but even then, access is not automatic.

- Recordings can be shared with specific individuals within your workspace or externally via email or a shareable link. Admins/Owners can disable external sharing.
- Collections (folders) can be shared with all workspace members or with selected individuals.
- Owners and Admins can manage collections that are shared with the entire workspace, but they do not gain access to collections or recordings that have not been explicitly shared with them.

- Private Recordings:
 - Strict Access: Private recordings are exclusively available to the owner of the recording. No one else—even Owners and Admins—is granted access to another user’s private recordings by default.
 - Enterprise Exception: Only Admins on an Enterprise plan have the ability to request access to private recordings, but even then, access is not automatic.
- Shared Recordings:
 - Recordings can be shared with specific individuals within your workspace or externally via email or a shareable link. Admins/Owners can disable external sharing.
 - Collections (folders) can be shared with all workspace members or with selected individuals.
 - Owners and Admins can manage collections that are shared with the entire workspace, but they do not gain access to collections or recordings that have not been explicitly shared with them.

Roles and permissions

Overview

User Roles

Recordings Permissions